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Human Rights Policy

  1. INTRODUCTION
  2. Longavia is committed to maintaining and promoting fundamental human rights as part of our responsibility to uphold ethical standards and legal requirements in all our operations. This Human Rights Policy (hereinafter – the Policy) outlines our commitment to human rights, the standards we adhere to, and the mechanisms in place to ensure compliance. We recognize our role in contributing to a just, transparent, and ethical business environment.
  1. PURPOSE
    1. The purpose of this Policy is to ensure that Longavia respects and promotes human rights as part of our business practices in the transportation, logistics, and freight forwarding sector. This Policy is aligned with EU legislation and applicable national laws, including Lithuanian law, and reflects our dedication to ethical behavior across all operational levels.
  1. SCOPE
    1. This Policy applies to all Longavia employees, contractors, suppliers, and business partners. It extends to all operations, including logistics, transportation services, and freight forwarding activities. We require that our stakeholders also adhere to these principles to ensure a cohesive commitment to human rights throughout our value chain.
  1. KEY PRINCIPLES
    1. Compliance with Laws and Regulations. Longavia will comply with all relevant local, national, and international laws concerning human rights, including but not limited to eg. the European Union Charter of Fundamental Rights, the European Convention on Human Rights (ECHR), the United Nations Guiding Principles on Business and Human Rights (UNGPs), the UN Universal Declaration of Human Rights (UDHR), the European Union Whistleblowing Directive (EU Directive 2019/1937), the Anti-Discrimination Directive (Council Directive 2000/43/EC), etc..
    2. Dignity and Respect. All employees, contractors, suppliers, and stakeholders are treated with dignity and respect. Discrimination, harassment, and abusive conduct are strictly prohibited. We cultivate a workplace culture where everyone feels valued and respected.
    3. Safe and Healthy Working Conditions. Longavia is committed to providing safe and healthy working conditions. This includes ensuring that our operations comply with health and safety regulations and industry standards and that all employees receive appropriate health and safety training. We enforce rigorous safety protocols and advocate for continual improvements in our safety practices.
    4. Fair Wages and Working Hours. We ensure that all employees are compensated fairly and in accordance with applicable wage laws and standards. We maintain compliance with regulations on working hours, overtime, and rest periods as stipulated by EU directives and national laws. Our compensation practices reflect our respect for work-life balance and fair labor standards.
    5. Freedom of Association. Longavia respects the right of employees to form and join trade unions and engage in collective bargaining, in line with local and international laws. We support open and constructive labor relations that contribute to a positive work environment.
    6. Child and Forced Labor. We strictly prohibit the use of child labor and forced labor in all our operations. Longavia adheres to the International Labour Organization (ILO) conventions concerning child labor and forced labor. We are diligent in monitoring and eradicating any violations within our operations and supply chains.
    7. Data Privacy and Protection. We are committed to protecting the privacy of our employees and customers. Longavia complies with the EU General Data Protection Regulation (GDPR) and relevant national data protection laws. We enforce robust data protection measures to safeguard personal information against unauthorized access and misuse.
  1. IMPLEMENTATION FRAMEWORK
    1. Human Rights Risk Assessment. Longavia conducts regular risk assessments to identify, assess, and mitigate potential human rights impacts associated with our operations. This includes evaluating risks specific to the transportation, logistics, and freight forwarding sector such as supply chain labor practices, migrant labor, and conditions for drivers. We aim to proactively address and rectify any identified risks.
    2. Training and Awareness. We provide ongoing training and awareness programs for employees to understand and comply with human rights standards and responsibilities. This includes specific training modules on the unique human rights challenges in the transportation, logistics, and freight forwarding sectors. Our training programs are designed to empower employees to recognize and act upon human rights concerns.
    3. Reporting and Monitoring.* Internal reporting mechanisms are established to monitor compliance with this Policy. Employees and stakeholders are encouraged to report any human rights concerns or violations. Reports can be made anonymously via email at whistleblower@longavia.lt or by post to our headquarters.
    4. Supplier and Partner Requirements. Our suppliers and business partners are required to adhere to this Human Rights Policy. We perform due diligence and regular audits to ensure compliance throughout our supply chain. This includes ensuring that transportation and logistics subcontractors adhere to fair labor practices and that working conditions for employees involved in our logistics processes meet our health and safety standards.
  1. REPORTING MECHANISMS
    1. At Longavia, we are dedicated to upholding the highest standards of ethics and integrity. Longavia Whistleblowing Policy provides a secure platform for employees and stakeholders to report suspected misconduct and breaches of legal obligations. Your courage in speaking up against wrongdoing is valued and essential in fostering a culture of transparency and accountability within Longavia.
    2. Employees and stakeholders are encouraged to report any human rights concerns or violations. Reports can be made through the following channels:
      1. Email: reports can be sent to whistleblower@longavia.lt.
      2. Postal Mail: Reports can be sent anonymously to Longavia’s headquarters at Vilties g. 11, Kuprioniškių k., LT-13279 Vilniaus r.
    3. We prioritize the protection of whistleblowers' anonymity throughout the entire reporting and investigative process to ensure confidentiality and safety. All reports will be handled confidentially, and information will only be disclosed on a need-to-know basis.
    4. Longavia strictly prohibits retaliation against individuals who report in good faith. Any form of retaliation will be subject to disciplinary action, up to and including termination of employment or contracts. We value your courage in speaking up against misconduct and violations.
    5. All reports will be thoroughly investigated by the Whistleblower Officer. 
  1. MONITORING AND EVALUATION MECHANISM:
    1. Longavia assesses the effectiveness and impact of Longavia Human Rights Policy in upholding human rights standards within the organization. By implementing a structured monitoring and evaluation framework, Longavia aims to proactively identify areas of improvement, measure adherence to human rights principles, and track progress towards its human rights objectives.
    2. Key Components:
      1. Key Performance Indicators (KPIs): Define and establish relevant KPIs to measure compliance with the Human Rights Policy and monitor progress over time. Metrics may include rates of reported human rights violations, completion of human rights training, supplier compliance with human rights standards, and employee satisfaction with workplace conditions.
      2. Regular Audits and Assessments: Conduct periodic audits and assessments to evaluate the implementation of the Human Rights Policy throughout the organization. Assessments may focus on areas such as workplace conditions, supplier practices, employee training effectiveness, and the integration of human rights principles into business operations.
      3. Stakeholder Feedback Mechanisms: Establish channels for collecting feedback from employees, suppliers, partners, and other stakeholders regarding human rights practices and the effectiveness of the policy. Use feedback to identify challenges, gather suggestions for improvement, and address concerns related to human rights within the organization.
    3. The CEO will be responsible for setting KPIs and appointing authorized persons, who will be conducting audits, analyzing data, and reporting findings to executive leadership. The Monitoring and Evaluation Mechanism will be revised and approved by Longavia’s representatives from relevant departments and senior management.
  1. MISCELLANEOUS
    1. By adhering to this Policy, Longavia reinforces its commitment to ethical behavior and compliance with legal obligations, fostering a culture of integrity and accountability within the company. This Policy also reflects Longavia’s strict commitment to the enhanced protections provided under the EU Whistleblowing Directive as well as Lithuanian law, specifically addressing the unique risks associated with the transportation/logistics/freight forwarding sector.
    2. Longavia undertakes to ensure alignment of this Policy with all other corporate policies (e.g., those related to anti-bribery, health, and safety, whistleblowing, etc.) and regularly review and update the Policy to align with requirements of the applicable law, including EU law and national applicable laws. We strive to maintain a cohesive and comprehensive approach to compliance and ethical practices.
    3. Longavia acknowledges the dynamic nature regulations and best practices and commits to conducting regular reviews and updates of this Policy. Longavia shall conduct periodic assessments of the Policy to align with changes in legislation, industry standards, and organizational requirements. This Policy will be reviewed annually and updated as necessary to reflect changes in legislation, best practices, and the evolving nature of our business.
    4. Updates to the Policy shall be communicated to all relevant parties, and any necessary revisions will be promptly implemented to enhance the effectiveness and compliance of the Human Rights framework. Our commitment to transparency ensures that all stakeholders remain informed and engaged.
    5. This Human Rights Policy has been approved by the CEO. Any amendments to the Policy will require approval of Longavia’s CEO.